How to Submit a Test Room Booking Request

Things To Remember

• Discuss with your instructor how testing accommodations are coordinated in their course. They may coordinate testing accommodations themselves or throught their department in some way. It is important to have the conversation early on and well in advance of the exam date.
• If an exam must be taken at the SAS exam office, all requests must be submitted at least 7 days in advance of the class exam date. Late requests less than 7 days in advance must be submitted by email to sasexams@yale.edu as soon as possible but are not guarenteed. Include the following information in your email: Course, instructor, date and time of exam, duration of exam in class, approved accommodations to utilize on this exam.
  • SAS only proctors exams at the same time as the class. SAS does not proctor make up exams at our office. 
  • SAS only proctors exams at our office from 9:00am to 5:00pm. SAS does not proctor exams past 5:00pm at our office.
  • SAS does not proctor quizzes at our office.
• Make up exams, evening exams and quizzes are to be coordinated directly between student and faculty. Faculty can reach out to SAS for proctoring assistance with these types of exams through our Proctor 2 Go program by emailing sasexams@yale.edu 

The SAS Exam Office – located at 60 Sachem Street, in the Watson Center, room A62

Steps to submit a test room booking request through your Accommodate Portal

Step 1: Log in to your Accommodate Portal page and click on the Testing Room tab on the left hand side of the portal. If you do not see the testing room tab, make sure you have both requested and received your accommodation letter for the current semester. You request your letter under the Accommodations Tab > Renewal. This must be done before you can submit a test room booking request

Step 2: Click on New Booking Request from the left-hand side.

Step 3: Select a filter. Choose the course for which exam you are requesting to book a test room for. Then, you must click on the optional filters dropdown to appropriately provide further information about your request before moving to the next step.

Step 4: Filter: Select the Watson Building as the building. If the amount of time for the exam in class is not different than the typical duration for your course, select No. Only select yes if your exam is a different duration in class than the typical course duration. If the answer is yes, another drop down for you to tell us the length of the exam in class will appear (in minutes). Review your accommodations and uncheck any you do not need for this specific exam. If this exam is a final exam during the university final exam week you will select yes for that question. Is this a final exam? For any exam during the semester (even the last week of classes!) you will select no. If this exam is a final exam held during the university final exam week you will select yes for that question. Once filters are complete, click Next Step

Step 5: Select the date. This must be the same date of the class exam. If you need to take the exam at an alternate date or time, you must arrange this with your instructor or a TF for the course directly. SAS does not proctor make up exams.

Step 6: Select a Space: Testing Appointment Timeslots will appear for the exam. You must select to take the exam on the same date and time as the class. If you need to begin your exam at an earlier start time to avoid class conflicts, there will be a step later in the process to notify us of that. Request the testing appointment.

Step 7: Confirm your exam booking. Review the information and provide us any additional details in the notes section, such as needing to begin the exam 20 minutes early due to class conflicts, or anything else we should know prior to the exam. Please note that if you need to start early, your time must overlap with the class exam for a majority of the time. When ready, click submit request.

Step 8: Return to your test room booking request homepage and be sure the request went through by checking your pending request list. Once approved by a member of the exam team your request will move to the approved list and you will receive an email confirmation along with details of where to go the day of your exam.

Final Notes

If there are any question along the way, or you have any issues using the system or selecting the correct date and time for the class, please contact sasexams@yale.edu immediately so we can assist you in a timely manner. Remember all test room requests must be submitted at least one week in advance of the exam date, late requests are not guarenteed.

To submit a late request please email sasexams@yale.edu as soon as possible with the following information:

Course and section: (Ex. GLBL 2121 01)

Instructor Name:

Date and time of exam:

Duration of exam in class:

Approved testing accommodations you’d like to utilize on this exam:

A member of the exam team will review your request and follow up with you to let you know if there is still space available to process your late request.